Subject: Re: TW Project: Proposal for the Steering Committee Meeting
From: Tea Jijelava <[email-masked]>
To: "[email-masked]" <[email-masked]>
Cc: "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, Nino Grdzelishvili <[email-masked]>, "[email-masked]" <ni_muji
Date: Wed, 29 Apr 2020 07:46:45 +0000

​Dear Valeria,

On behalf of the PAO, I would like to thank you for the invitation to the SCM and for the documents provided.

Ms. Nino Grdzelishvili, Head of EU Assistance Coordination Division/PAO, Ms. Nino Mujiri, AA Facility II expert and I will be joining the meeting from the MFA.

Also, we will get back to you with our comments regarding the documents shared by you by
Friday.

Thank you once again for your cooperation and we will be looking forward to receiving the finalized WorkPlan as well.

With kindest regards,

Tea Jijelava​

Counsellor

EU Assistance Coordination and Sectoral Integration Department

​EU Assistance Coordination Division/PAO

Ministry of Foreign Affairs of Georgia 

From: Valeria​ Kubalova [mailto:[email-masked]]

Sent: Wednesday, April 29, 2020 10:29 AM

To: Tamar Barkalaia <[email-masked]>; [email-masked]; JUODSNUKYTE Jurate (EEAS-TBILISI) <[email-masked]>; Nino Grdzelishvili <[email-masked]>; [email-masked]; Beka Peradze <[email-masked]>; MARTIN
FERNANDEZ, JOSE IGNACIO <[email-masked]>; MANCHON GARCIA, CONSUELO <[email-masked]>; Ulla Saar <[email-masked]>; Alessia Bianco - FIIAPP <[email-masked]>; Ilian Pavlov <[email-masked]>; Valeria Kubalova <[email-masked]>

Cc: Maka Machkhaneli <[email-masked]>; Ia Goisashvili <[email-masked]>

Subject: Re: TW Project: Proposal for the Steering Committee Meeting

Dear Steering Committee members,

based on a previous communication and confirmed availability of both Project Leaders, EUD Program Manager  and JPLs I am pleased to invite you to the 2nd Steering Committee Meeting which will be held on 6th May, 2020 at 14:00 of Georgian
time through videoconference. We can use Webex or Zoom, however, not all of us have access to a professional Zoom without limited minutes  for videoconference. I will send the invitation to a meeting early next week after clarification which apps to be chosen.

Agenda of the meeting:

14:00 – 14:10

Welcome and Introduction

Mr. Branislav Ondrus, MS PL

Ms. Tamila Barkalaia, BC PL

Moderator: Mr. Branislav Ondruš, MS PL

14.10- 14.35

Presentation of IQR I. and  IQR II. and II. Rolling Work-plan

Ms. Valeria Kubalova, RTA

14:35 – 15:00

Comments and clarification of IQRs and Rolling Work-plan

15:00 – 15:15

Other issues

15:15 – 15:30

Summary and closing

On 30th March the IQR for period of 7th October - 28th February including annexes was forwarded to you.  Based on the agreement with Jurate

I have divided the original IQR into IQR 1 (7/10/2019 - 6/01/2020 and IQR 2 (7/01/2020 - 7/04/2020) and  I have additionally  reported  2 missions conducted in March which were added
to the IQR 2. And finally, there is only one additional annex for our Georgian colleagues  - Translation of Training Needs Analysis into Georgian language.

The Work-plan will be finalised at the end of this week and shared with you as well.

Best regards,

Valeria

Valeria Kubalova

GSM Slovakia: + 421 911 04 06 61

On Mon, Mar 30, 2020 at 8:05 AM Valeria Kubalova <[email-masked]> wrote:

Dear Deputy Ministers, Jurate and colleagues,

I hope you are doing well and wish you a lot of strenghts to your effort in dealing with current situation.

Based on information received  from PAO  last week we have discussed with  the MS PL Mr Branislav Ondrus  the next  steps  in the implementation of the TW Project -  SCM, work
plan for next 6 months, instructions how to proceed in the implementation of TW activities for the next period, availability of experts, etc.

Let me provide you some more information and a description of the current situation.

SCM: Interim Quaterly Report has been completed last week and curently covers  a period of 7th October - 28th February (5 months). It was my understanding since the beginning that
we should report a 3 months period from the first SCM and the period since the beginning of project implementation should be covered in that reporting period as well and 2nd SCM was scheduled in March  in the approved Workplan. When checkling lately some other
documents I found out I have made a mistake in covering the reporting period.  Based on the Report Template  the 1st reporting period should have been since 7th October 2019 – 6th January 2020 and 2nd report should cover the period of 7th January – 6th April,
2020. How should I proceed now? Should I make some corrective measure? For example to divide this report into 2 reporting periods (as mentioned above) and when we have a Steering Committee meeting we can discuss  both reports? Or to go with that reporting
period as it is (5 months), next period will be every 3 months and at the end of the project the last month will be reported separately? If it would be possible to choose the first option from my point we can cope better to the current COVID -19 situation
as regards a workplan for the next 6 months.

I am in a daily contact with my colleagues in Spain and Estonia and monitoring from the self-isolation situation in Slovakia as well. You know sad figures from Spain, Jose
Ignacio - JPL and Spanish colleagues are facing very difficult situation in their job, they are enormously overloaded with current tasks as well as replacing  labour inspectors who are either ill or facing another problems. Only one colleague, who lives in
a quite far away region from Madrid is curently available and she can and willing partially do some tasks for the further  project implementation. Which means, that out of all Spanish colleagues only she can work max. 2 WD per week for the project (situation
as off Friday last week).  I have no clear feedback from them to the next working plan from June - November, the most probably I would need to replace some Spanish experts by Slovaks and checking with the Estonians as well. Would you except if at least for
June and July the experts and missions will be proposed and budgeted but not scheduled?   Updated Work plan I would need to discuss and agree with my counterpart, Mr Beka Peradze. This would require a couple of days as well.

Based on the above mentioned situation and to make as much as realistic planning I can see this option: a) to divide current IQR into 2  three months reports, end of reporting
period of the 2nd  IQR will be 7th April, 2020. During next 1-2 weeks I would try to update the workplan and the SCM could be organised until the end of April, it seems to me the situation in all countries could be much more clear and some travelling bans
could be cancelled. However, if you prefer to organise a SCM for the IQR as it is proposed, I' do my best. Financial Report will be completed on Wednesday since our Financial Manager  couldn't get to Slovakia due to cancelled flights and not all financial data
were available to him electronically.

Teleworking of experts: As I have mentioned,  teleworking of experts in the project is quite limited, however, there are only a few tasks that can continue, mostly by Slovak
experts who can finish activity 1.1.1. – comparison of ToC and finalise the Assessment of the Labour Code. Max 1 expert – 4 WD within 2 weeks. 1 Spanish and 1 Estionan could finalise the training modules – Act. 2.1.4. to be ready when the experts can travel
and start delivering training. And the last activity can be 1.3.1 . – assessment of the Directive  focused on working in heights. Translation of the ordinance is ready, STE can prepare the alignment with the directive for 2-3 days. The tasks and conditions
under which the STE can teleworking  will be  precised after a discussion with each of the expert.

Thank you for your feedback.  I am available  on both mobiles on whatsapp and viber as well.

I am using my gmail account due to the problems reported by the administrator that previous message was not delivered.

Best regards,

Valeria

Valeria Kubalova

GSM Slovakia: + 421 911 04 06 61