Subject: Re: TW Project: Proposal for the Steering Committee Meeting
From: Tea Jijelava <[email-masked]>
To: Valeria Kubalova <[email-masked]>, Valeria Kubalova <[email-masked]>, Tamar Barkalaia <[email-masked]>, "[email-masked]" <[email-masked]>, "JUODSNUKYTE Jurate (EEAS-TBILISI)" <[email-masked]>, Beka Peradze <[email-masked]>, "MARTIN FERNANDEZ, JOSE IGNACIO" <[email-masked]>, "MANCHON GARCIA, CONSUELO" <[email-masked]>, Ulla Saar <[email-masked]>, Alessia Bianco - FIIAPP <[email-masked]>, Nino Grdzelishvili <[email-masked]>, "[email-masked]" <[email-masked]>, Maka Machkhaneli <mm
Date: Tue, 05 May 2020 16:22:14 +0000

Dear Valeria,

First of all, we would like to thank you very much for providing the Work Plan and also, updating the logframe in such a short period of time.
We highly appreciate all the hard work done by you and the project team.

In
addition to our comments that you will find in the text of the WP and logframe (please, find attached), we
would like to share with you some general remarks and observations for better clarity and to facilitate the working process:

1) As you are aware, the logframe and WP should be in line with each other. Thus, we have respectively amended the first part/first component of WP and incorporated the missing Component indicators where applicable,
also added the Sub-result 1.1. together with its indicators and baseline/targets. Please note that the same logic/approach has to be applied to the entire document.

Furthermore, we would like to underline that the term "indicator" should be only used when referring to indicators that are copied from the Logical
framework Matrix (Annex to the TWG fiche).​

2) For better clarity and to make the document easier to work with, we would recommend removing the Budget part from the body text of the WP and
providing it as a separate file, preferably in Excel.

3) Considering today's situation with regard to the pandemic, we think it would be reasonable to consider adding COVID-19 as a possible risk in
the WP/logframe. ​​

Thank you once again for your cooperation.

with best regards,

Tea

From: Valeria Kubalova <[email-masked]>

Sent: Tuesday, May 5, 2020 11:51 AM

To: Valeria Kubalova; Tamar Barkalaia; [email-masked]; JUODSNUKYTE Jurate (EEAS-TBILISI); Beka Peradze; MARTIN FERNANDEZ, JOSE IGNACIO; MANCHON GARCIA, CONSUELO; Ulla Saar; Alessia Bianco - FIIAPP; Tea Jijelava; Nino Grdzelishvili; [email-masked];
Maka Machkhaneli; Ia Goisashvili; Program Administration Office; Lika Klimiashvili

Subject: Re: TW Project: Proposal for the Steering Committee Meeting

Dear all,

please find enclosed update LOGFRAME based on the recommendations of Tea.

Moreover, I would like to inform you that based on the discussion with Ms Consuelo Manchon Gracia, the Component Leader 2 we have decided to submitt to you another final ouput - Functional Review  related to act. 2.1.1. By this output the activity has been completed.
The narrative part of this activity  will be updated accordingly in the 2nd
IQR.

Best regards,

Valeria

Od: Valeria Kubalova <[email-masked]>

Odoslané: 5. mája 2020 10:23

Komu: Tamar Barkalaia; [email-masked]; JUODSNUKYTE Jurate (EEAS-TBILISI); Beka Peradze; MARTIN FERNANDEZ, JOSE IGNACIO; MANCHON GARCIA, CONSUELO; Ulla Saar; Alessia Bianco - FIIAPP; Tea Jijelava; Nino Grdzelishvili; [email-masked]; Maka Machkhaneli;
Ia Goisashvili; Program Administration Office; Lika Klimiashvili

Kópia: Valeria Kubalova

Predmet: Re: TW Project: Proposal for the Steering Committee Meeting

Dear All,

Please note that after considering possible modalities of organizing video conference for the Steering Committee Meeting, we have concluded that it might be easier for everyone to use Zoom application. Application is very user friendly and easy to access. You
will just need to click on the provided link.

The following are instructions for its usage:

After you click on the sent link, the Zoom application will be automatically downloaded. You have to click on it to proceed with installment and you will automatically be redirected to the Meeting.

After you access to the online conference, it is necessary to enable the microphone, which will be automatically shown as well.

We do recommend to access to the Conference Meeting 5 minutes earlier, in order to resolve any possible problems that might come up. For any questions or doubts, please feel free to contact us.

The link to Join Zoom Meeting is:

https://us02web.zoom.us/j/87359132536

Meeting ID: 873 5913 2536

Topic: Twinning “GE 17 ENI OT 02 19 (GE)” 2nd Steering Committee Meeting

Time: May 6, 2020 11:55 AM Belgrade, Bratislava, Ljubljana

Kind regards,

Valeria

Valeria Kubalova

GSM Slovakia: + 421 911 04 06 61

On Mon, May 4, 2020 at 4:02 PM Valeria Kubalova <[email-masked]> wrote:

Dear Ms Deputy Minister and SC members,

as promissed please find enclosed 2nd Rolling Work-plan for your consideration. The invitation to the meeting will be sent to you at the latest tomorrow after settings some technical issues.

Best regards,

Valeria

Od: Valeria Kubalova

Odoslané: 4. mája 2020 11:00

Komu: Tea Jijelava;
[email-masked]

Kópia: Tamar Barkalaia;
[email-masked];
[email-masked]; Beka Peradze;
[email-masked];
[email-masked]; [email-masked];
[email-masked];
[email-masked]; Nino Grdzelishvili;
[email-masked];
[email-masked];
[email-masked]; Program Administration Office

Predmet: Re: TW Project: Proposal for the Steering Committee Meeting

Dear Tea,

thank you very much for valuable comments to the IQR's. Based on your instructions I will re-assess the indicators, update and send to you accordingly together with the WP after getting the final comments from beneficiary.

Best regards,

Valeria

Od: Tea Jijelava <[email-masked]>

Odoslané: 1. mája 2020 13:17

Komu: [email-masked]

Kópia: Tamar Barkalaia;
[email-masked];
[email-masked]; Beka Peradze;
[email-masked];
[email-masked]; [email-masked];
[email-masked];
[email-masked]; Valeria Kubalova; Nino Grdzelishvili;
[email-masked];
[email-masked];
[email-masked]; Program Administration Office

Predmet: Re: TW Project: Proposal for the Steering Committee Meeting

Dear Valeria,

As promised, we would like to
share with you both QRs with our comments and recommendations.

Herewith,
we wanted to mention that we very much welcome your
efforts having
added the indicators  to the Overall Objective. As
discussed during
the first meeting with PAO representatives,
please, kindly note that according to the Twinning manual template and
the OPSYS reporting system requirements,
each indicator should have its baseline and target (to
be added also for the indicators for specific objective and mandatory results).

Also,
It is very important for the changes introduced in the Overall Objective part of the Quarterly Reports to be duly reflected in the Logical Framework Matrix. The
updated Logframe will be approved at the SCM together with the QRs & WP.

Considering
this, we would be very grateful if you could send us the updated logframe together with the Work Plan in due course.

Thank
you very much for your cooperation.

#stayhealthy

with
kind regards,

Tea
Jijelava

From: Tea Jijelava

Sent: Wednesday, April 29, 2020 11:46 AM

To: [email-masked]

Cc: [email-masked];
[email-masked];
[email-masked];
[email-masked];
[email-masked];
[email-masked]; [email-masked];
[email-masked];
[email-masked];
[email-masked]; Nino Grdzelishvili;
[email-masked];
[email-masked];
[email-masked]

Subject: Re: TW Project: Proposal for the Steering Committee Meeting

​Dear Valeria,

On behalf of the PAO, I would like to thank you for the invitation to the SCM and for the documents provided.

Ms. Nino Grdzelishvili, Head of EU Assistance Coordination Division/PAO, Ms. Nino Mujiri, AA Facility II expert and I will be joining the meeting from the MFA.

Also, we will get back to you with our comments regarding the documents shared by you by
Friday.

Thank you once again for your cooperation and we will be looking forward to receiving the finalized WorkPlan as well.

With kindest regards,

Tea Jijelava​

Counsellor

EU Assistance Coordination and Sectoral Integration Department

​EU Assistance Coordination Division/PAO

Ministry of Foreign Affairs of Georgia 

From: Valeria​ Kubalova [mailto:[email-masked]]

Sent: Wednesday, April 29, 2020 10:29 AM

To: Tamar Barkalaia <[email-masked]>;
[email-masked]; JUODSNUKYTE Jurate (EEAS-TBILISI) <[email-masked]>; Nino Grdzelishvili <[email-masked]>;
[email-masked]; Beka Peradze <[email-masked]>; MARTIN FERNANDEZ, JOSE IGNACIO <[email-masked]>;
MANCHON GARCIA, CONSUELO <[email-masked]>; Ulla Saar <[email-masked]>; Alessia Bianco - FIIAPP <[email-masked]>;
Ilian Pavlov <[email-masked]>; Valeria Kubalova <[email-masked]>

Cc: Maka Machkhaneli <[email-masked]>; Ia Goisashvili <[email-masked]>

Subject: Re: TW Project: Proposal for the Steering Committee Meeting

Dear Steering Committee members,

based on a previous communication and confirmed availability of both Project Leaders, EUD Program Manager  and JPLs I am pleased to invite you to the 2nd Steering Committee Meeting which will be held on 6th May, 2020 at 14:00 of Georgian
time through videoconference. We can use Webex or Zoom, however, not all of us have access to a professional Zoom without limited minutes  for videoconference. I will send the invitation to a meeting early next week after clarification which apps to be chosen.

Agenda of the meeting:

14:00 – 14:10

Welcome and Introduction

Mr. Branislav Ondrus, MS PL

Ms. Tamila Barkalaia, BC PL

Moderator: Mr. Branislav Ondruš, MS PL

14.10- 14.35

Presentation of IQR I. and  IQR II. and II. Rolling Work-plan

Ms. Valeria Kubalova, RTA

14:35 – 15:00

Comments and clarification of IQRs and Rolling Work-plan

15:00 – 15:15

Other issues

15:15 – 15:30

Summary and closing

On 30th March the IQR for period of 7th October - 28th February including annexes was forwarded to you.  Based on the agreement with Jurate

I have divided the original IQR into IQR 1 (7/10/2019 - 6/01/2020 and IQR 2 (7/01/2020 - 7/04/2020) and  I have additionally  reported  2 missions conducted in March which were added
to the IQR 2. And finally, there is only one additional annex for our Georgian colleagues  - Translation of Training Needs Analysis into Georgian language.

The Work-plan will be finalised at the end of this week and shared with you as well.

Best regards,

Valeria

Valeria Kubalova

GSM Slovakia: + 421 911 04 06 61

On Mon, Mar 30, 2020 at 8:05 AM Valeria Kubalova <[email-masked]> wrote:

Dear Deputy Ministers, Jurate and colleagues,

I hope you are doing well and wish you a lot of strenghts to your effort in dealing with current situation.

Based on information received  from PAO  last week we have discussed with  the MS PL Mr Branislav Ondrus  the next  steps  in the implementation of the TW Project -  SCM, work plan
for next 6 months, instructions how to proceed in the implementation of TW activities for the next period, availability of experts, etc.

Let me provide you some more information and a description of the current situation.

SCM: Interim Quaterly Report has been completed last week and curently covers  a period of 7th October - 28th February (5 months). It was my understanding since the beginning that
we should report a 3 months period from the first SCM and the period since the beginning of project implementation should be covered in that reporting period as well and 2nd SCM was scheduled in March  in the approved Workplan. When checkling lately some other
documents I found out I have made a mistake in covering the reporting period.  Based on the Report Template  the 1st reporting period should have been since 7th October 2019 – 6th January 2020 and 2nd report should cover the period of 7th January – 6th April,
2020. How should I proceed now? Should I make some corrective measure? For example to divide this report into 2 reporting periods (as mentioned above) and when we have a Steering Committee meeting we can discuss  both reports? Or to go with that reporting
period as it is (5 months), next period will be every 3 months and at the end of the project the last month will be reported separately? If it would be possible to choose the first option from my point we can cope better to the current COVID -19 situation
as regards a workplan for the next 6 months.

I am in a daily contact with my colleagues in Spain and Estonia and monitoring from the self-isolation situation in Slovakia as well. You know sad figures from Spain, Jose
Ignacio - JPL and Spanish colleagues are facing very difficult situation in their job, they are enormously overloaded with current tasks as well as replacing  labour inspectors who are either ill or facing another problems. Only one colleague, who lives in
a quite far away region from Madrid is curently available and she can and willing partially do some tasks for the further  project implementation. Which means, that out of all Spanish colleagues only she can work max. 2 WD per week for the project (situation
as off Friday last week).  I have no clear feedback from them to the next working plan from June - November, the most probably I would need to replace some Spanish experts by Slovaks and checking with the Estonians as well. Would you except if at least for
June and July the experts and missions will be proposed and budgeted but not scheduled?   Updated Work plan I would need to discuss and agree with my counterpart, Mr Beka Peradze. This would require a couple of days as well.

Based on the above mentioned situation and to make as much as realistic planning I can see this option: a) to divide current IQR into 2  three months reports, end of reporting
period of the 2nd  IQR will be 7th April, 2020. During next 1-2 weeks I would try to update the workplan and the SCM could be organised until the end of April, it seems to me the situation in all countries could be much more clear and some travelling bans
could be cancelled. However, if you prefer to organise a SCM for the IQR as it is proposed, I' do my best. Financial Report will be completed on Wednesday since our Financial Manager  couldn't get to Slovakia due to cancelled flights and not all financial data
were available to him electronically.

Teleworking of experts: As I have mentioned,  teleworking of experts in the project is quite limited, however, there are only a few tasks that can continue, mostly by Slovak
experts who can finish activity 1.1.1. – comparison of ToC and finalise the Assessment of the Labour Code. Max 1 expert – 4 WD within 2 weeks. 1 Spanish and 1 Estionan could finalise the training modules – Act. 2.1.4. to be ready when the experts can travel
and start delivering training. And the last activity can be 1.3.1 . – assessment of the Directive  focused on working in heights. Translation of the ordinance is ready, STE can prepare the alignment with the directive for 2-3 days. The tasks and conditions
under which the STE can teleworking  will be  precised after a discussion with each of the expert.

Thank you for your feedback.  I am available  on both mobiles on whatsapp and viber as well.

I am using my gmail account due to the problems reported by the administrator that previous message was not delivered.

Best regards,

Valeria

Valeria Kubalova

GSM Slovakia: + 421 911 04 06 61