Subject: RE: No-objection request for reimbursement expenses - SSA May 2020
From: Maddalena Honorati <[email-masked]>
To: Nino Kvernadze <[email-masked]>, Volkan Cetinkaya <[email-masked]>
Cc: "[email-masked]" <[email-masked]>, Tamar Barkalaia <[email-masked]>, Natalie Godziashvili <[email-masked]>, Djamshid Iriskulov <[email-masked]>, Lia Tavadze <[email-masked]>, "Nino V. Moroshkina" <[email-masked]>, Tamar Tsenteradze <[email-masked]>, Nino Ramishvili <[email-masked]>, giorgi gelashvili <[email-masked]>, Jelena Lukic <[email-masked]>, Damir Leljak <[email-masked]>, Beka Jakeli <[email-masked]>, Maia Gotiashvili <[email-masked]>, "Alicia C. Marguerie" <
Date: Wed, 25 Nov 2020 12:33:36 +0000

Dear Nino,

We had reviewed the second withdrawal application package request you send on November 27, 2020.

We have the following comments and clarification questions :

On the expenditure reimbursement form:

Under the eligible expenditure, please refer to “Component 2 (a)
Providing financial assistance, in addition to the expansion of the assistance provided by the Targeted Social Assistance Program to additional poor and vulnerable households” . Then please
elaborate in writing what specific expenditures paid are claimed for reimbursement.

The definition of eligible expenditures as is now is not correct and not compliant with the agreed POM.  The first type of eligible expenditure should include “families registered
in the database with a rating score lower than 100001 and who have 3 or more children from 0 to 16 years old”,
not “Families with a rating score of 100001 registered in the database, who have 3 or more children from 0 to 16 years old”.  In this regard, please note that the agreed POM defines this type of eligible expenditure as for “"Household
with social rating score from 65 000 up to 100,001 having three or more children aged 16 and below".
It should be the corrected:
"Household with social rating score below 100,001 having three or more children aged 16 and below''. Please revise the POM as requested per attached email dated October 12, 2020 and kindly re-submit.

It has to be noted that the regular TSA benefits are also eligible under this expenditure category , though were not claimed under the submitted application.

The amounts reimbursed for the vulnerable families (with score between 65, 000 and 100,000 , labeled as *** in the table) are not consistent with the eligible amounts as per agreed
POM. As per POM (pg 16)  amounts per family should be  the following: GEL 70, 90, 105, 140, 175 depending on number of family members (1,2,3,4,5 respectively) . Please clarify whether the amounts in the table also include child allowances (which are not temporary)
or what is the benefit structure .

Please do send the table in excel, so that we can more easily reconcile and check numbers.

Payment orders for each beneficiary ( in Georgian). The quality of scan is very low, it is not possible for us to read and reconcile them directly with the detailed list of beneficiaries.

Regarding the report regarding May 2020 benefits from SSA (excel file)

The number of random checks done by the PIU is 10.  In the POM you have indicated a sample of 20 beneficiaries to be checked per each reimbursement submission.  Grateful if you could
lease increase the checks for the next submission given the high number of beneficiaries.

Only 4 out of 10 beneficiaries immediately confirmed, this is also very low. On the remaining 6 PIU requested additional information. Have you reconfirmed receipt of fund through the Liberty Bank?

We note the payment order from the Treasury (in Georgian), confirming the transfer of funds (GEL 10,196,775) from State Budget to Liberty Bank for further transfer to beneficiaries.

We note the general letter from SSA to the PIU, confirming the payment of 10,196,775 in GEL for socially vulnerable groups.

Looking forward to hearing from you,

Maddalena

From: Nino Kvernadze

Sent: Sunday, November 22, 2020 9:12 PM

To: Maddalena Honorati ; Volkan Cetinkaya

Cc: [email-masked]; Tamar Barkalaia ; Natalie Godziashvili ; Djamshid Iriskulov ; Lia Tavadze ; Nino V. Moroshkina ; Tamar
Tsenteradze ; Nino Ramishvili ; 'giorgi gelashvili' ; Jelena Lukic ; Damir Leljak ; Beka Jakeli ; Maia Gotiashvili

Subject: No-objection request for reimbursement expenses - SSA May 2020

Importance: High

[External]

Dear Maddalena,

Dear Volkan,

Please find attached submission documents for reimbursement, incorporating the period of May, 2020 for:

Families with a rating score of 100001 registered in the database, who have 3 or more children from 0 to 16 years old;

Families registered in the database with a rating score higher than 65000 and less than 100001.

Let me share with you few outstanding points of this application. As you will see in the report, unlike unemployment component, in TSA there is not returned payment cases, however  during the verification process, receiving documentation
of those applicants, who do not live in Tbilisi, needs quite time, which is challenging, and we thank to all involved parties, who try their best to avoid delays as much as possible.  Meanwhile, according to SSA’s application letter, there has been no registered
complaints/claims during the reporting period.

According to the above-mentioned and attached documentation, we kindly ask  for your review and no-objection , to proceed further with the withdrawal application.

In addition, for the record, the reimbursement of four consequent months
June, July, August and September will follow as a one application, very soon.

Looking forward to receive your positive response.

Best regards,

Nino Kvernadze

ნინო კვერნაძე

პროექტის მენეჯერი,

მსოფლიო ბანკის COVID-19-ის წინააღმდეგ სწრაფი რეაგირების

პროექტის განმახორციელებელი ჯგუფი
(PIU),

საქართველოს ოკუპირებული ტერიტორიებიდან დევნილთა, შრომის, ჯანმრთელობისა და სოციალური
დაცვის სამინისტრო

www.moh.gov.ge

Nino Kvernadze

Project Manager, PIU – World Bank

Emergency COVID-19 Response Project Implementation Unit

Ministry of Internally Displaced Persons from the Occupied Territories, Labour, Health and Social Affairs of Georgia

www.moh.gov.ge

Email:
[email-masked]

Cell: +995 599 18 46 44