Subject: Re: Booking Windows for Coming Week
From: Kate Houghton <[email-masked]>
To: "Banfill, Ryan" <[email-masked]>
Cc: "Bonosky, Garret" <[email-masked]>, House Anna Stolitzka <[email-masked]>
Date: Sat, 14 May 2016 19:49:01 -0700

The protocol is we don't release time to anyone without my sign off. I would be fine sending a version of this to them but only after I had reviewed it with my team to make sure they don't have any flags. For example last week Debbie looked at her own calendar and told Monica Russo she could speak at 515pm on Monday  even though we had a staff meeting scheduled. We found out after Monica called our office and Anna was working to adjust and coordinate. That's the Intel I get from my team before releasing time and if something gets messed up in the process it's on me to make it all work. I don't have a dog in the fight and DWS has assigned me as the person to handle all calendar conflicts. You and I just need to talk or email before you give any times to anyone.  I know Luis and Pablo can be pushing but they also know that depending on what happens before or after a press hit can make or break the hit altogether and I also provide that guidance surrounding any times I think might technically be open but not a smart use of anyone's time. 

> On May 14, 2016, at 10:42 PM, Banfill, Ryan <[email-masked]> wrote:
> 
> Ok. Pablo and Luis strongly urged me to bring them block times so they can bring hits to us for approval/rejection. This came after I asked for slots media were requesting for next week. 
> 
> I focused primarily on sharing the buffer times you mentioned to us as pitchable last week. There is a caveat that these are all subject to change due to unforeseen calendar updates, etc. 
> 
> Can I get with you on Monday and discuss protocol on this? 
> 
> Sent from my iPhone
> 
>> On May 14, 2016, at 10:33 PM, Kate Houghton <[email-masked]> wrote:
>> 
>> Also you share this time with Geoff so the blocks are not all for DNC. 
>> 
>>> On May 14, 2016, at 10:31 PM, Kate Houghton <[email-masked]> wrote:
>>> 
>>> Hey Ryan - Who approved this?  You cannot release time without me signing off.  There are way too many moving pieces to her calendar and things shift all the time.  We never provide times to comms like this.  They take it an run with it and things will come up.  For example, we have no idea when votes will be calendar next week until Monday’s leadership meeting. 
>>> 
>>>> On May 14, 2016, at 10:28 PM, Banfill, Ryan <[email-masked]> wrote:
>>>> 
>>>> I just took a look through next week's calendar for media hit opportunities. 
>>>> 
>>>> Here are times either set aside for comms or apparently open holes in the current schedule. The open holes could change depending on other requests.
>>>> 
>>>> Note: 
>>>> There are a Zika-related media hit in the district from the Congressional office on Monday morning and a Tele-town hall scheduled on Thursday evening from 5 to 6:30.  
>>>> 
>>>> The weekend is filled with travel and events related to the Florida Democratic Party dinner in Orlando on Saturday and district events on Sunday. 
>>>> 
>>>> Here are pitchable time blocks that are set aside as comms buffer or currently open/unscheduled on calendar: 
>>>> 
>>>> * Tuesday, May 17 -- 8 pm to 10 pm (currently open on calendar)
>>>> 
>>>> * Wednesday, May 18 -- 4:30 pm to 5:15 pm (set aside as comms buffer)
>>>> 
>>>> * Thursday, May 19 -- 10 am -- 11 am (set aside as comms buffer)
>>>> 
>>>> * Thursday, May 19 -- 7 pm -- 10 pm (currently open time on calendar after tele-town hall. 
>>>> 
>>>> * Friday, May 20 -- before 10 am (currently open on calendar. Acela scheduled to Philly after 10) 
>>>> 
>>>> 
>>>> 
>>>> 
>>>> 
>>>> Sent from my iPhone
>>