Subject: DNC Vacancy Announcement - Operations (Washington, DC)
From: Kristele Pyles <[email-masked]>
To: HQStaff_D <[email-masked]>
Cc: Lindsey Reynolds <[email-masked]>
Date: Fri, 6 May 2016 12:02:14 -0700

Please share this job description with your contacts. If someone you know is interested and meets the qualifications as detailed in this job description, please have them apply using the instructions below.

POSTING DATE:           May 6, 2016
CLOSING DATE:           Until Filled
POSITION:                     Special Assistant to the COO
DEPARTMENT:            Operations
LOCATION:                   Washington, DC
CONTACT:                     Please send resumes to [email-masked]<mailto:[email-masked]>

 (NO PHONE CALLS, PLEASE)

Position: Special Assistant to the COO
The Special Assistant to the Chief Operating Officer (COO) is a high-level administrative position that works closely with the COO and the Operations Team to help execute the organization's operational goals.  The Special Assistant to the COO helps guide the top level of the organization, works on key strategic initiatives, and participates in strategic development.  The position helps lead operational projects, and supports the COO's work with the Senior Staff Team and the Administrative Managers.  The Special Assistant manages the COO's daily time, correspondence, and travel to ensure that the COO is focused on tasks that service key operational priorities for the organization.

Responsibilities:

*         Provides administrative assistance in the implementation of activities and responsibilities.

*         Manages the daily evolving calendar, keeping appointments and meetings on time or changing schedules when necessary.

*         Develops and maintains a system that alerts to upcoming deadlines on incoming requests or events.

*         Manages travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, hotels, transportation, meeting agendas and necessary contacts, as well as other information.

*         Update staff intranet as needed regarding travel policy, forms and website links.

*         Works closely with staff to ensure timely provision of back-up and informational materials relevant to meetings.

*         Ensures that various administrative tasks are performed in an effective and efficient manner, including copying, reviewing mail, drafting correspondence, screening telephone calls as needed, and maintaining files as needed.

*         Prepares PowerPoint presentations for events.

*         Disseminates written communication to proper departments for follow-up.

*         Schedules use of conference room for in-house meetings.

*         Composes correspondence of a routine nature.

*         Performs other duties as assigned.
Qualifications:

*         Undergraduate degree, plus a minimum of four years of related experience.

*         Demonstrated ability to handle confidential information appropriately.

*         Excellent written and verbal communications skills.

*         Interest in politics a plus.

*         Attention to detail in composing, typing, proofing materials, establishing priorities, and meeting deadlines.

*         Highly proficient in Microsoft Office programs.

*         Ability to stay focused, efficient and effective in managing multiple priorities.

*         Strong interpersonal skills with ability to work effectively with employees at all levels.

*         Professional conduct and discretion exhibited at all times.

*         Minimum typing speed of 50 wpm.

The Democratic National Committee (DNC), is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. The DNC is an equal opportunity employer and it our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or physical disability, or any other legally protected basis. The DNC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.

Warm Regards,
Kristele Pyles|Human Resources Director
Democratic National Committee
(P) 202-479-5178 (F) 202-350-6012
[email-masked]<mailto:[email-masked]>