Subject: News From the Health Services Office: Health Forms Reminder
From: "Jasmin Whitfield" <[email-masked]>
To: "Hunter Biden" <[email-masked]>
Date: 3 Aug 2018 15:06:33 -0400

Hunter Biden,

Please do not respond directly to this message.  This is just a friendly reminder as we begin to prepare for the 2018-2019 school year. Please ensure that you have submitted all required health forms before preseason or the first day of school (whichever comes first) or your child may be held from classes or participation in physical activities until health forms have been received.

You may access the health forms by signing into the Parent Portal and click on the Health Forms link located on the right side of the page.  When you log in you will need to click on each child’s name to see what forms are required for their upcoming grade level. Please note that the forms must be submitted online via Magnus Health. No paper health forms will be accepted at the School.

Annual Physical Exams: All students are required to have an annual physical exam during the 12-month period immediately preceding the first day of the school year. You will receive an automated email reminder directly from Magnus Health 7 weeks prior to the expiration of the physical examination.   A DC Universal Health Certificate must be completed and signed by a health care practitioner and submitted to the School via the Parent Portal by clicking on the Health Forms link.

If you find that you will not be able to furnish the School with an updated Health Certificate by the expiration date of the last physical examination, you may have the health care practitioner write a note indicating that your child “is cleared to participate in physical and other school related activities until next physical exam scheduled on….” This note will suffice until that scheduled physical exam is completed.  Once completed, the Health Certificate should be submitted via the Parent Portal by clicking on the Health Forms link.

Immunizations:  In accordance with DC law, all students must submit documentation that they have been vaccinated against specific illnesses before the school year begins.  Tdap, Meningitis and HPV immunizations are required by the D.C. Department of Health for students 11 years and older entering 6th through 12th grades.

No student will be allowed to attend School without a Certificate of Immunization unless the student has been exempted in accordance with law. In order for a student to be exempted from providing certification of immunization, parents must submit a completed religious or medical exemption form on an annual basis to Magnus Health, via the Parent Portal by clicking on the Health Forms link.

Consent to Treat Form:

Requires an electronic signature from all parents/guardians that the School has on file. For this document to be approved, each parent/guardian will need to login with their own login credentials and electronically sign the document.

Vital Health Record:

All (7) sections of this electronic health history needs to be individually opened, reviewed, and submitted for approval.  Please remember to click "Submit" in each section to indicate the information has been reviewed and is up-to-date.

Methods for Submitting your Documents!

As part of our partnership with Magnus Health, all medical records for the students of Sidwell Friends School are maintained by their Records Department. The following guidelines will help to ensure timeliness and accuracy during the submission process.

Direct Upload: Magnus Health offers a direct upload option through the Parent Portal that allows for all student records to be imported from your computer or smartphone. (Yes, you can take pictures of the document and submit it that way!) Directly uploading your student’s documentation into their account is the recommended method, as it will immediately be reflected in your student’s account for the School to review. (See the “Getting Started” video link below for a walk through of the direct upload process.)

Fax: Records sent to fax number 877-447-9530 will be processed up to 4pm ET Monday - Friday.

Mail: For those who prefer to mail documents, records received in this manner will be processed weekly. Records should be sent to:

Magnus Health

514 Daniels St. #367

Raleigh, NC 27605

Best Practices

When submitting records by fax or mail it is very important that the correct Magnus cover sheet is used for each record. No other cover sheet should be used because the Magnus cover sheets are student and record specific and so help to ensure records are being uploaded to the correct student account. You can access and print cover sheets within your parent account by clicking “Print Blank Forms”. These instructions can be found in the “Step-by-Step” video link below. Documents submitted without cover sheets require a manual process, and may take longer to be uploaded. Please make sure there are NO staples or paper clips attached to any records when mailing.

Barcodes

The barcode at the top of the cover sheet tells us everything we need to know about the record that follows it. If the barcode is blurry or distorted in any way the record will not upload properly, adding to the processing time.

Instructional Links

We have provided two links that offer instructions on how to utilize the upload methods. The Getting Started video is an overview of the Parent Portal and the uploading process, whereas the Step-by-Step link provides parents details about each step in the uploading process, with images for those who prefer a visual.

Getting Started Video: https://helpdesk.magnushealth.com/customer/en/portal/articles/1449116-getting-started-video

Step-by-Step for Parent: https://helpdesk.magnushealth.com/customer/en/portal/articles/573725-how-do-i-upload-a-record-to-a-requirement

For questions regarding your Magnus Health Parent Portal, please call the Magnus Health Parent Help Desk at 877-461-6831, between 9am-6pm ET. You may also live chat or email their team at [email-masked].

Thank you for your assistance in making this process seamless.

Have Questions?

Please Contact

Health Services at [email-masked]

202-537-8130

Have questions? Contact Jasmin Whitfield, your group administrator, at [email-masked]

This email was sent regarding your Magnus Health account for Sidwell Friends School.

color
000000
conversation-id
19367
date-last-viewed
0
date-received
1533323194
flags
8590195841
remote-id
301346