Subject: Fwd: RE: enquiry
Date: Tue, 6 Sep 2016 18:48:17 +0000

Booking Form and  General Terms and Conditions for Private Parties  Date:       Friday 9 th September 2016 Booking Name:      Association En Marche. Function Room:                       Front Parlour and Eating Room: 10am – 12pm         Asylum Room: 11am – 1pm.   Type of Event:                             Meeting   Number of Guests:      10-100pax    Room Hire:                    £960 inc VAT (£800 plus VAT) Membership No./Members Name        Please complete the details required, sign and return to Events Department, Home House, hereinafter referred to as “the Club” Name of Organiser         Company Name                                  Address         Post code                            Company Registration Number    Mobile Number                   Contact Number       Email Address                       Deposit to be paid by : (please tick to indicate chosen method)  Credit  Card:                     Bank Transfer:                                      Cheque:     Final Payment (please tick to indicate chosen method)  Option 1 : By Invoice     Option 2 : On departure                  By Invoice      On departure  Please note that in order for us to send an invoice, full company details including company registration number must be given one week prior to the event. A credit check will then be made before an account can be successfully set up and credit facilities given. Please note that if you are planning to  pay on departure then you must provide  All events with expenditure below £1000 excluding the deposit paid must be paid for on departure. credit card details in advance to secure  any outstanding balance  Name of Card Holder                                       Card Number                                Please sign below:   Expiry Date  Security Number    Name:           Signed: Date:  1. Applicability  These terms and conditions apply to all arrangements, agreements and understanding or contracts whether written or oral between Home House, the event holder and their guests. The terms and conditions included herein shall take precedence over any other terms and conditions from any other source unless agreed in writing by the Events Department.  2.Credit Facilities and Payment  Credit facilities are available at the Club’s discretion subject to receipt of a satisfactory credit reference. Credit facilities may be withdrawn at anytime without the Club giving any reason thereto. Any such facilities must be agreed prior to any function or booking. All invoices must be paid within 30 days of issue or they will incur interest on a daily basis at 2% above the prevailing basic rate of Barclays Bank Plc.   In the absence of credit facilities, payments must be made by credit card, cash or guaranteed cheque, prior to or on the day of the event.  3.Payment on Departure  Guests wishing to pay on departure must provide a credit card in advance as security for the event. If a member/guests does not settle the bill on departure we reserve the right to charge the credit card provided with the outstanding amount. In all cases a deposit is required in advance. If a member/guest wishes to be invoiced for the outstanding bill an application should be made to set up an account with the Accounts Department. If this is not successful then a credit card will be required to secure the booking.  4.Licensing Statutory Regulations Health and Safety  Members are required by law to comply with the regulations contained in the Regulatory Reform (Fire Safety) Order 2005, Licensing Act 2003 and London Government Act 1963 relating to music, dancing and entertainment in respect to all functions held at the club. Copies of the regulations are available on request.  5.Fire Regulations  The Club is required to give 7 days notice to the local Fire Authorities with plans and specifications, in every instance where stage presentations and/ or exhibitions are proposed in any part of the Club.   6.Fire Alarm Procedures  An audible warning to all areas of the Club indicates activation of the Club Fire Alarm.   ON HEARING THE ALARM THE PREMISES MUST BE EVACUATED BY THE NEAREST EXIT WHICH ARE CLEARLY INDICATED   Event holder and their guests must then make their way to the fire assembly point which is located at Portman Square across from the main door of No 20.         Page 1  7.Use of Smoke/ Dry Ice  The Club does not allow use of smoke/dry ice during an event and under no circumstances will pyrotechnics or naked flames be allowed in any part of Home House. Home House has a no smoking policy within the building.  8.Safety Regulations  The event holder is required to comply with all statutory, local authority and standards, institution regulations, standard provision, requirements, codes of practice, recommendations and laws in force that are applicable to your use of Home House. It is the event holder’s responsibility and not the Club’s to ensure that the event holder and their guests are aware of such matters.  9.Signage and Displays   Signage is not permitted in any public area of the Club. Signage in any other area must first be approved before displaying by the Events Department.  10.Conduct  The Club and its Management reserves the right to fully protect its operating license and will decline to continue to serve any event holder or guest whose behaviour may be considered to be impaired by any over indulgence in drinking.  The event holder is deemed to be responsible for the orderly conduct of guests attending the function and will ensure that no nuisance or noise is caused either to the Club or its members. The event holder will comply with any reasonable requests made by the Management and with any rules and regulations as issued from time to time.  11.Damages  Any damages or mistreating of rooms caused by the event holder or their guests will be responsible for any costs incurred for repairs or deep cleaning.  It is the responsibility of the event holder to check the rooms before and after the event to ensure they are left in the same condition after the event.  12.Security  For large events (100 guests or more) security staff are required which will be an additional cost to the client of £150 + VAT per security staff. Home House will arrange and book this.   13.Third Party Liability and Insurance  The Club is not responsible or liable for the death or personal injury otherwise than through its own negligence in respect of any person whether visiting rooms or a function on behalf of, at the invitation of, at the request of, or being employed by or as an agent of an event holder, in any part of the Club or its perimeter. The Club recommends that all event holders that book functions take out their own third party liability insurance.  14.Cloaks, Personal Property, Storage  The Club excludes responsibility for property of event holders or their guests, agents or employees. Cloakrooms are provided, but items deposited there are entirely at the event holder’s risk. The Club does not have adequate storage facilities so can therefore not store any items or be held responsible for any equipment or personal belongings left after an event.     Page 2  15.Performance, Performing Rights Guests  The Club reserves the right to object to the employment by any event holder of any third party person in connection with any function (e.g. Entertainers) or any other person in connection with any function. The Club has a list of recommended entertainers and suppliers in this regard if required. If you wish to provide your own entertainment an additional charge of £250 will be made against your account. It shall be the responsibility of the event holder to ensure the Performing Rights Society forms are completed by any band/musician employed by the event holder.    16.Corkage and Wine Estimates  No wines and spirits may be brought into the Club without prior permission of the Events Department. A corkage fee will be charged as set out in the invoice.  17.Service Charge  Please note that there is a discretionary service charge of 12.5% added to the final food and beverage total.  18.Finishing Times  Functions must finish punctually at the time agreed when the booking is made. Extensions to this time are only available with prior approval of the Club. Last entry to the Club is 11:30pm. The Garden is licensed until 10pm. Any events taking place in the Garden must finish at 10pm or continue inside the club.  19.Access to Other Areas of the Club  Home House is a private members club and therefore event holders and guests who are non-members attending an event in a private room are not permitted to use the member areas of the Club, unless permission is granted in advance by the Events Department.  20.Name Badges  If name badges are used for an event then guests must only wear these when in the private rooms and must remove when leaving the event or if moving to another part of the House. Party organisers should be responsible for collecting badges and asking guests to remove on departure.   21.Reconfirmation and Notification of Numbers and Organisers   The event holder shall notify the Club of the anticipated number of guests not less than 10 days prior to the event. The final number must be notified to the Club in writing to the Private Parties office not less than 48 hours prior to the event and will be charged for accordingly, not withstanding the cancellation policy as detailed.  If contracted numbers fall by more than 20% the club reserves the right to change the event to a different room in the Club and to levy a charge for the loss of income.   22.Booking Deposits and Cancellations  The Club reserves the right to require payment of a deposit at any time prior to the holding of an event, the amount of which will be determined by the Club. Should the event holder fail to pay such a deposit within seven days of being requested to do so and no less than seven days before the beginning of an event, the Club may treat the booking as having been cancelled by the event holder.  Page 3    23.Cancellation by the Client  The following deposits apply to all bookings and must be met 1 month prior to the event.  1.The facility fee in full as quoted. 2. 50% of the estimated food and beverage total.  3. Valid credit card details to be held on file to guarantee the outstanding balance. The credit card on file will be charged should final payment not be received on departure.   Cancellation of any part of the event will incur the following charges of the estimated total spend of the event (inclusive of the facility fee and estimated food and beverage spend):  90 days or more prior to the event   0% Between 60 days and 89 days prior to the event  25% Between 30 days and 59 days prior to the event 50% Between 10 days and 29 days prior to the event 75% Less than 10 days prior to the event  100%  Cancellations are not valid unless a notice of cancellation is received in writing and the cancellation date is date of receipt by the Club of such notice.  Payment of the deposit is deemed as acceptance of the terms and conditions of our contract by the event holder.  If the Club without any obligation on its part succeeds in making a replacement booking it may at its discretion reduce cancellation charges.   24.Cancellation by the Club  The Club reserves the right to cancel any booking at its discretion in the following circumstances:  a) If the event holder is in breach of these terms and conditions in any manner. b) If it appears in the opinion of the Events Department that there is a serious threat to the security of the Club or its guests or that the event is likely to create a serious disturbance. c) If it appears in the opinion of the Events Department that the nature of the event is materially different from that of the original envisaged by the Club. d) For any other reason which the Club considers reasonable in the circumstances. e) If the event holder, has a bankruptcy order made against him or her or enters into a scheme or arrangement with his or her creditors or being a company that has a receiver  Liquidator or administrator appointed over the whole or part of its assets or enters into any composition or scheme of arrangements with its creditors.  25.Non-Arrival Charge  In the event of non-arrival, the entire booking will be subject to 100% of  the cancellation charge detailed above.  Page 4       26.Host Requirements   Ten days prior to the arrival the event holder is requested to submit the following information to the Events Department in writing.  a) Menu and Beverage choices. b) Confirm event schedule, including list of attendees & VIP’s and correct titles. c) The event holder will ensure that the Club is aware of any details which may affect the event in any operational manner. d) If the event continues after the agreed finish time, an additional facility charge may be made.  If there are last minute changes to the programme of the event caused by the event organiser which results in additional cost to the Club, these will be passed to the event holder for reimbursement.  27.Publicity  Any advertising or publicity for functions at the Club requires the prior knowledge and consent of the Events Department. The event organiser must submit his/her proposals directly to the Events Department which will indicate authority if agreed or changes if necessary.  28.General Liability  The Club will not be liable for any failure to provide the services contracted in the following circumstances:  a) Industrial action by Club employees. b) Industrial action by staff of a major supplier. c) Fire, lightning, aircraft impact, explosion, riot and civil commotion, malicious damage, tempest, flood, burst pipe, earthquakes and impact, terrorism. d) Postal bookings which do not reach them. e) Breakdown of plant or failure to supply the Club of gas, electricity, water services etc. f) Any other circumstances beyond reasonable control of the Club.  Without prejudice to the foregoing and without informing any liability against the Club, the Club undertakes to take all possible action to alleviate such inconvenience.  Any contracts with the Club will not be assignable.  These terms and conditions shall be governed by and construed in all respect in accordance with English Law and subject to the exclusive jurisdiction of England and Wales.  The event holder shall be responsible for any damage caused to any part of the club by an act, default or neglect by the event holder or their guests, or any third party employed by them, and shall pay to the Club on demand the amount required to make good or remedy such damage.   This agreement does not affect any rights which the event holder may have under the Hotel Proprietors Act 1956 where the Act applies.  All queries should be sent in writing to:- The Events Department Home House 20 Portman Square London W1H  6LW Page 5