Subject: Re: STATUS OF GEORGETOWN LAW CAMPUS FOR FRIDAY, JAN 22 - SUNDAY, JAN 24 - information on teaching remotely
From: "Adam J. Levitin" <[email-masked]>
To: Sally McCarthy <[email-masked]>
Cc: Law Faculty and Visitors <[email-masked]>
Date: Fri, 22 Jan 2016 01:28:02 +0000

Sally,

For those of us with the misfortune of having Pepco as our power company, there is a very real possibility of multiple days without power, including Monday. If so, it will not be possible for those affected to use Zoom, as we won't have Internet access or juice for our computers.

Adam

Adam J. Levitin
Sent from my iPhone.

On Jan 21, 2016, at 8:15 PM, Sally McCarthy <[email-masked]<mailto:[email-masked]>> wrote:

Dear Professors,

As explained in the email below, the Law Center will close at 1:30 pm on Friday, January 22, and remain closed over the weekend.  There is a possibility that Monday classes may be affected as well.  For faculty who teach on Friday, Saturday/Sunday and Monday, we wanted to remind you that all classes are expected to be taught at their regularly scheduled times even if the Law Center is closed.  If you have not already made plans to teach remotely via the Zoom program, please consider that option now.  Below is some basic information about conducting class remotely.

Conducting Your Class Remotely Via Zoom
Here are the steps you need to take to prepare to teach via Zoom:
(1)    Sign into your Zoom account at https://georgetown.zoom.us and create your Personal Meeting ID number (PMID).  For ease of memorization, the IST department recommends that you set your PMID so that it matches your office phone number.
(2)    Review the Georgetown Law instructional sheet for Zoom here<https://www.law.georgetown.edu/campus-services/ist/communications/zoom/upload/Instructional-Continuity-Guidance-revised.pdf>.  In the event of a campus closure, you will be hosting your Zoom meeting from home.  Your students will not need to sign into Zoom; however, as host of the meeting, you will need to do so.
(3)    Confirm for the IST department that you plan to use Zoom by emailing them at [email-masked]<mailto:[email-masked]>.
(4)    Inform your students of your plan to teach remotely using Zoom at your regularly scheduled class time in the event the Law Center is closed.

Recording Your Zoom Session

(1)    You must have a PMID.

(2)    You must be the host of your class session.

(3)    You must start and stop the recording in Zoom.

If you have questions about the requirements for recording, please contact [email-masked]<mailto:[email-masked]>.

Best Practices

(1)    We recommend that you use the “Manage Participants” feature to confirm which students are present.  Note that students who dial into the meeting by phone will appear only as their telephone number.

(2)    You should ask your students to mute themselves when they are not speaking to eliminate ambient noise.

(3)    You can ask your students to use the “Raise Hand” function so that you can take questions at an appropriate time.

The IST department compiled a short video tutorial on how to use Zoom.  Zoom meetings allow you to host a class or seminar from any location equipped with a computer, tablet, or smartphone, along with an internet or cellular data connection.  The tutorial is available at: https://lecturecontent.georgetown.edu/ess/echo/presentation/8626686a-4caa-4d82-bc10-55fefc34178c.  For those of you who are new to Zoom, this 9-minute long video will show you how to set your Personal Meeting ID number and will get you started at hosting your first Zoom meeting.  The video is brief and basic and does not cover Zoom’s advanced features.  You can find comprehensive documentation on how to use Zoom, including FAQs, on the University Information Services’ (UIS) website at: http://uis.georgetown.edu/zoom.

To request assistance with Zoom, you may contact the Technology Service Desk at (202) 662-9284.  The Service Desk will be open on Friday from 8:00 a.m. until the Law Center closes.  You may also contact [email-masked]<mailto:[email-masked]>.
Again, it is essential that you inform your students of whether you plan to teach remotely in the event that the Law Center is closed.  Some students may assume upon hearing that the Law Center is closed that all classes are cancelled.  Georgetown Law’s inclement weather policy is available at: https://www.law.georgetown.edu/campus-services/public-safety/inclement-weather-policy.cfm.

We appreciate your cooperation.

Best,
Naomi and Sally

Sally McCarthy │Assistant Dean, J.D. Academic Services
GEORGETOWN LAW │ [email-masked]<mailto:[email-masked]>
600 New Jersey Avenue, NW │ Washington, D.C. 20001-2075
Office: 202.662.9041 │ Fax: 202.662.9489

From: George Petasis
Sent: Thursday, January 21, 2016 6:32 PM
To: George Petasis <[email-masked]<mailto:[email-masked]>>
Cc: All Students <[email-masked]<mailto:[email-masked]>>; All Faculty and Staff <[email-masked]<mailto:[email-masked]>>
Subject: STATUS OF GEORGETOWN LAW CAMPUS FOR FRIDAY, JAN 22 - SUNDAY, JAN 24
Importance: High

Dear Members of the Georgetown Law Community:

Based on weather forecasts at this time, the Law Center is planning to close tomorrow, Friday, January 22, at 1:30pm through Sunday, January 24. Liberal leave will be in effect for this period for all non-emergency designated employees.  No classes will occur on campus after 1:30pm. (Many classes will be held online. See below for more information regarding these classes.  If a class is being held online, the faculty will contact students by email.)  All other activities and services, including scheduled events (student organization meetings and events, CLE, and conferences), will also be canceled after 1:30pm.  The Library, all administrative offices, the food services operation, fitness center, and Early Learning Center will be closed after 1:30pm. It is expected that only designated emergency employees will be at the Law Center.  After 1:30 pm, with the exception of Gewirz residents and emergency personnel, no others will be allowed on campus.

Whenever inclement weather impacts the ability to hold classes physically at the Law Center, the Law Center will use Instructional Continuity as the means to continue its teaching mission through the use of technology.  Faculty will be receiving detailed information from Academic Services as to how to use the technology necessary to run classes online. If faculty members will be using Instructional Continuity to teach their classes, they will contact students by email.

For more information on Instructional Continuity, click here: http://www.law.georgetown.edu/campus-services/ist/communications/zoom/upload/Instructional-Continuity-Guidance-revised.pdf.

By 5:30 am on Friday, January 22, we will notify the Law Center community with any updates to the closing schedule, as forecasts become more precise.  Please be sure to check for updates.