Subject: Changes in Campus Advertising and Posting Approval Process
From: "Amy E. Garrison" <[email-masked]>
To: All Faculty and Staff <[email-masked]>
Date: Mon, 25 Aug 2014 16:35:23 +0000

Dear Colleagues,

I am writing to inform the community of several changes in the Campus Advertising & Posting Approval process and poster-making.  The Office of Student Life has worked to streamline the advertising approval process into an all-in-one online form.  These changes go into effect immediately.

1.       Posters now made in Xerox: The Office of Student Life is retiring the one-color poster machine.  The antiquated machine used to print the extra-large one color posters is in constant need of expensive maintenance and still does not produce the quality of advertising expected by the community.  Student Life collaborated with Faculty Support and Xerox Copy Services to transition the poster making to Xerox in the Faculty Support Office effective immediately.  The largest allowable poster for advertising at this time will be 11" x 17" and is available in full color.  Please see Xerox for pricing.  Those departments or groups choosing to use external services for printing their flyers or posters must still adhere to the policies and posting approval process described below.

2.       Posting Approval is now via an online form: The Advertising/Posting Approval process remains with the Office of Student Life.  All requests for approval must now be submitted online via the Advertising Request Form<Advertising%20Request%20Form> (https://orgsync.com/18903/forms/110165) on OrgSync.  Submitters do not need an individual OrgSync account to submit the form.   Directions and policies are listed on the form.  Flyers/posters submitted via the Advertising Request Form will be electronically stamped with an approval and sent back to the submitter for their choice of reproduction and display.

3.       All-in-one Advertising Request Process:  The new Advertising Request Form is now an all-in-one approval and submission process for the following forms of advertisement on campus: a)receiving an approval stamp for Flyers/Posters b) submitting the flyer or text information for the OSL Broadcast email c) seeking approval and signing up for elevator approval posting dates and d) digital signage submissions.  The Law Center now has four (4) digital signs, thank you IST!  Two in the McD 2nd floor atrium, one to the Sport & Fitness Lobby, and one in the Market Café seating area.

4.       Easels & Foam-board:  In light of the increased number of digital signs and that Student Life is no longer making the extra-large posters, we no longer have a stock pile of easels and foam-board for loan.  If a department or group still has a need to post a sign (the posting policies allow for one poster easel outside the room of an event/meeting directly before and while it is in session; while tabling in the Chapel area; and for directional purposes) will need to furnish their own easel and poster board for that purpose.

Please contact me with any questions about the process.

Best Regards,
Amy

Amy Garrison
Georgetown Law
Director of Student Life
600 New Jersey Ave. NW
McDonough Hall 170
Washington, DC  20001
Office: 202-662-9293
Fax: 202-662-9261
[email-masked]<mailto:[email-masked]>