Subject: Important Notice Re: Room/Space Scheduling
From: "Amy E. Garrison" <[email-masked]>
To: All Faculty and Staff <[email-masked]>
Cc: "Beverly L. Sapp" <[email-masked]>, Katherine McCarthy <[email-masked]>, George Petasis <[email-masked]>, Elissa Free <[email-masked]>, Mitchell Bailin <[email-masked]>, Ron Brumley <[email-masked]>
Date: Mon, 29 Sep 2014 14:06:21 +0000

To Law Center Community:

The University is in the process of upgrading the Event Management System (EMS), the room/space reservation system we use at the Law Center. The first phase of the project is nearing release to the University. Due to the complexity of this project, there will be several phases.
In Phase 1 University Information Systems will integrate several Event Management Systems (main campus, Med School, and the Law Center) into a single instance of EMS. Additional phases will include incorporating additional groups and activities into the system (more information to come).
The launch of Phase 1 is set for October 14, 2014. To allow for a smooth transition from the old systems to the integrated system, the Law Center Office of Student Life will stop confirming reservations using the current Virtual EMS system on Friday October 3, 2014 at 6:00 PM.  Now is the time to request space needed for programs or meetings between the dates of October 4 - 14, 2014. Please utilize Virtual EMS to submit those Space Requests by 5:30 PM on October 1, 2014.

Urgent requests that are for a program or meeting during Oct. 4 - 14 that arise after the October 1 request deadline must be submitted via by emailing or faxing the appropriate form<http://www.law.georgetown.edu/campus-life/student-life/room-reservations/index.cfm> to the Office of Student Life, [email-masked]<mailto:[email-masked]>  202-662-9261.
Requests for future events, those scheduled to happen after October 14, 2014, will not be accepted or processed until the new system is functional following the October 14, 2014 launch.  A notification will go out to the Law Center community once the Virtual EMS system is again live.  As we proceed, additional information and updates will be communicated.  If you have questions, please contact Beverly Sapp<mailto:[email-masked]> in the Office of Student Life at 202-662-9661.

Important Dates:
Wednesday, October 1, 5:30 PM: Final day to submit space requests on Virtual EMS for programs/meetings before October 14, 2014.  No event requests considered for events after October 14, 2014.
Friday, October 3, 2014: Final room confirmations sent from OSL to those requesting space in Virtual EMS by Oct. 1 for programs before Oct. 14.
Friday, October 3 - Monday, October 13: Law Center Virtual EMS offline.  Urgent requests during this time frame must be submitted using the appropriate form<http://www.law.georgetown.edu/campus-life/student-life/room-reservations/index.cfm> to OSL by email or fax.  Confirmations will be emailed.
Tuesday, October 14, 2014: NEW Virtual EMS site goes live.  More information including the link to the new VEMS site will be sent by this date.  Future event requests for programs happening after October 14, 2014 will be accepted on the new Virtual EMS site.

Best Regards,
Amy

Amy Garrison
Georgetown Law
Director of Student Life
600 New Jersey Ave. NW
McDonough Hall 170
Washington, DC  20001
Office: 202-662-9293
Fax: 202-662-9261
[email-masked]<mailto:[email-masked]>