Subject: Email from Steve Bing
From: Andy Sowers <[email-masked]>
To: "John Podesta ([email-masked])" <[email-masked]>
Date: Thu, 26 Feb 2015 08:13:39 -0800

John,
   FYI.   WJC asked I send this to you and Robby Mook.  I don't have Robby's contact info.
     Steve

From: Patrick Woodroffe [mailto:[email-masked]]
Sent: Saturday, February 14, 2015 2:20 AM
To: [email-masked]<mailto:[email-masked]>; Bobby Dickinson
Cc: Andy Sowers
Subject: sending again

Apologies, sending to you all again with some more edits and clarification on the idea of two lighting directors. Wanted to make it clear that only ever one at any time attending and being paid! Patrick

Dear Huma,

It was nice talking to you the other day at the Grammys and thank you Bobby for the precious time you gave up on your only free fifteen minutes to talk to us!!

Project
I think we are all agreed that the idea of HRC's campaign having someone who is specifically looking out for the way she is lit in all her television and public appearances, is an important one. Now we just have to come up with a plan that is practical, discrete, affordable and do-able and hence this short brief on the project.

Lighting Direction
Bob will lead the team from the US and will come up with a first pass at an overall plan for the way that HRC is lit. This is a technical exercise and will involving writing a brief that suggests camera angles, key light, colour temperature and so on - all arcane and mysterious things to the uninitiated, but important nevertheless!  This then becomes our roadmap and will be what is used by our touring Lighting Directors (LD's) over the next 18 months. It is also the document that could be sent ahead when for some reason we don't have our own people on the ground. How much control we will have in different situations on the road is something I think is fair to say we don't really understand, so a brief from Huma and her team on this will be useful and relevant for Bobby as he puts together his team.
Bob - prepare draft briefing note on lighting direction
Huma - to arrange an initial meeting with Bob to discuss strategy and to advise on likely broadcast scenarios

Campaign Meeting
Bob will also make a first visit to the campaign to meet the key people on Huma's team and also to make a first appraisal of how HRC should be treated in terms of her appearance on camera. We should also meet and of the clothing, hair and make up people you have in place with a view to working as a team to make a complete package.  If I am in the country I will be happy to join you all.
Huma - advise HRC's schedule for a possible first meeting

Lighting Directors
I am suggesting that we have not one, but two people to be available on call. Only one of them will ever be on the on the touring team at any a time, but they will both know exactly what is required of them and they will both be known by the campaign staff. This way scheduling conflicts will be avoided if for some reason one of them is not available. Bob has suggested that these are young, enthusiastic and Democratic! He has already started to investigate possibilities to find, as he so eloquently said the other day, the "...right candidate for the candidate"!
Bob - identify and interview potential LD's

Full Flood
Full Flood is the name of Bob's lighting design company based in LA and it should be the central clearing house for the project. Schedule and info from the campaign should be sent there and that office will organise the logistics of personnel, travel, billing, etc.
Bob - identify and instruct point person within Full Flood

Schedule
Huma and the campaign will give us a very rough idea of how the next 18 months will play out in terms of schedule. Without giving away exactly when HRC will declare her intention to run, we should have an understanding as soon as possible as to when our LD's will be required and how long their tenure might be.
HRC Team - prepare a rough timeline and advise on schedule

Budget
Bob is a busy man and much in demand and we are obviously very appreciative of the fact that he has kindly agreed to waive his own fees for his consultancy.  I know that everyone is very grateful for the gesture. However, I imagine that there will be some associated costs at Full Flood and of course we should pay the two LD's for their time when either of them is on the road. As young people who are just starting off in their careers in TV lighting they will obviously be grateful for this opportunity and won't charge top dollar but they will need to be paid nevertheless. I think that Bob should put something together that gives us an idea of the monthly costs that will be incurred (excluding travel) to provide this service. Steve has also suggested that he might be able to help to defray some of these costs himself if we are allowed to pay someone who is on the campaign from the outside.
HRC - advise on legality of paying consultants outside the campaign
Bob - prepare rough working budget

Privacy
Clearly privacy is an important issue and all of us will be happy to sign NDAs. However, I believe that over the next 18 months there is every chance that something will leak out that lets the press know that the campaign has a lighting expert on its team. Personally I don't believe that the fact that HRC has people who take care of her hair, make-up and lighting is such a big deal, but although we will do everything in our power to avoid such a leak, we should also be clear as to how we respond if the thing is ever made public.
HRC Team - send out NDA's Patrick, Bob and Full Flood team as required

I hope this is useful and that it starts us off on the road to doing something concrete and viable to help in HRC's campaign.

Huma, no doubt will set up a practical and direct communication with Bobby and his team, but do feel free to get in touch with me if you have any other thoughts.

Best,

Patrick
w b d
Woodroffe Bassett Design
Patrick Woodroffe

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