Subject: Fall 2015 Course Recording Preferences
From: "Anne H. Nelson" <[email-masked]>
To: "Anne H. Nelson" <[email-masked]>
Cc: Class Recording Request <[email-masked]>
Date: Wed, 26 Aug 2015 15:09:33 +0000

Dear Professor:

ECHO 360 VIDEO-RECORDING:  All classrooms are now equipped with Echo 360 technology, with the following exceptions:  McDonough 437, Hotung 1008, Hotung 5008, Hotung 6006, EBW 420 and EBW 520.

Echo 360 is a video class capture system that the Law Center installed in selected classrooms last Fall.  We have now expanded this video-recording technology to all but a few remaining classrooms noted above.  Echo 360 captures and allows a student to view a lecture and presentation simultaneously (i.e., to watch both the faculty member and anything projected or written on the blackboard, synchronized).  Among educators, there is a growing practice to use class capture and make the videos available freely to students so that they can review and study for their exams.  We encourage you to use the system.  The Faculty Technology Committee is seeking to assess whether making video capture generally available enhances student-learning outcomes at the Law Center with a view to making a recommendation to the faculty about revising our audio-recommendation policy.

We need to know whether you want your lectures video-recorded through the Echo 360 program.  If you choose to use Echo 360, IST will program all of your class sessions to be captured, and your students will be able to view them without prior permission through the end of the exam period.  There is no limited release option for Echo 360 video-recordings.  If you want to use the Echo 360 program, please email [email-masked]<mailto:[email-masked]> by Friday, 8/28/15.

If you choose not to use Echo 360, your courses will be audio-recorded unless you tell us that you do not want any audio-recordings made.  Please read below for more information on our audio-recording policy and the various options available to control the release of your course recordings to your students.  (Please note that the Law Center will audio-record, even without faculty permission but with prior notice to the faculty member, where audio-recording is required by law, as a reasonable accommodation for students with disabilities.)

AUDIO-RECORDING:  To let us know your audio-recording preferences for your Fall 2015 classes, please complete the simple Faculty Preference Form<http://apps.law.georgetown.edu/forms/form.cfm?formid=218> by Friday, 8/28/15.  If you co-teach a course with other professors, please contact them to discuss which setting to select.

The Law Center's policy for audio-recording of classes is available here<http://www.law.georgetown.edu/campus-services/registrar/handbook/recording.cfm>.  The Faculty Preference Form<http://apps.law.georgetown.edu/forms/form.cfm?formid=218>  allows you to choose between the following four course recording options:

·        OPTION A (record all, limited release):  All classes recorded, released only to enrolled students meeting one of the limited circumstances set forth in the Policy (e.g., illness, religious observance or family emergency).  If the reason for a request falls outside the limited circumstances outlined in the Policy, professor permission will be required.

·        OPTION B (record all, unrestricted access):  All classes recorded and students will have access without needing to seek approval from the Law Center.

·        OPTION C (record only on religious holidays):  No class recordings will be made, except for those class meetings that conflict with a religious observance.

·        OPTION D (do not record):  No class recordings will be made for any reason.

Please note:  If you do not select an audio-recording preference, your preference will be set at Option A (record all, limited release).

Clinics and Practicums:

Clinical and practicum faculty should be aware that, with the exception of Street Law and certain practicums, all clinics and practicums are set at "do not record."  Faculty should refer to the September 16, 2009, memo from then Associate Dean Deborah Epstein on "H1N1 Planning and Audio Recording" (see attached).

If you do NOT plan to share confidential information during class and wish for your class sessions to be audio-recorded, complete the simple Faculty Preference Form<http://apps.law.georgetown.edu/forms/form.cfm?formid=218> online and email Assistant Dean Rachel Taylor ([email-masked]<mailto:[email-masked]>) to let her know.  If you co-teach a course with other professors, please contact them to discuss which setting to select.

If you have any questions about the audio-recording policy or the Faculty Preference Form<http://apps.law.georgetown.edu/forms/form.cfm?formid=218>, please contact Sally McCarthy by phone at (202) 662-9041 or email at [email-masked]<mailto:[email-masked]>.

Sincerely,

Tanina Rostain, Professor of Law
George Petasis, Assistant Dean for Information Technology and CIO
Sally McCarthy, Assistant Dean, J.D. Academic Services

By Anne H. Nelson
Office Manager │ J.D. Academic Services │ Georgetown Law
600 New Jersey Avenue, NW │ Washington, DC 20001-2075
Phone 202-662-9041 │ Fax 202-662-9489 │ [email-masked]<mailto:[email-masked]>