Subject: Fall 2014 Class Audio-Recording Preferences
From: "Anne H. Nelson" <[email-masked]>
To: "Anne H. Nelson" <[email-masked]>
Cc: Class Recording Request <[email-masked]>
Date: Thu, 21 Aug 2014 21:23:17 +0000

Dear Professor:

The Office of J.D. Academic Services oversees the Law Center's policy of audio-recording of classes for the J.D. program.  Under the policy, professors can choose whether or not to have their classes recorded and can select different options for the release of the recordings.  Each semester, we write to faculty to solicit their course recording preferences.

Please reply<mailto:[email-masked]?subject=Audio%20Recording%20Preference%20-%20Spring%202014> or complete the simple online Faculty Preference Form<http://apps.law.georgetown.edu/forms/form.cfm?formid=218>, as soon as possible, so that we have a record of your preference for the Fall 2014 session.  If you co-teach a course with other professors, please contact them to discuss which setting to select.

The Law Center's policy for audio-recording of classes is available here<http://www.law.georgetown.edu/campus-services/registrar/handbook/recording.cfm>.  This fall, we will pilot a new video-recording process using Echo360 in selected classrooms.  Faculty teaching in the rooms with this new technology will receive a separate email with more specific information about this new lecture-capture resource.

The online form allows you to choose between the following four course recording options:

·        OPTION A:  All the class meetings of your course will be recorded, but the Law Center will only approve the release of a recording to enrolled students meeting one of the limited circumstances set forth in the Policy for Audio-Recording of Classes (e.g., illness, religious observance or family emergency).

·        OPTION B:  All the class meetings of your course will be recorded and your students will have access without needing to seek approval from the Law Center.

·        OPTION C:  No class recordings will be made, except for those class meetings that conflict with a religious observance.

·        OPTION D:  No class recordings will be made for any reason.  No recordings will be made for classes that conflict with a religious observance or for any of the other reasons for which students may request access under this policy.

Please remember that, if you do not contact us to select your course recording preference, all your classes will be recorded and made available to students who are sick or who meet the other limited criteria set forth in our recording policy (option A above).  If you want to implement a "do not record" preference for your course, you must do so by selecting option C or D above.

Please note that the Law Center will audio-record, even without faculty permission but with prior notice to the faculty member, where audio-recording is required by law, as a reasonable accommodation for students with disabilities.

FOR CLINICAL AND PRACTICUM FACULTY ONLY:  Clinical and practicum faculty should be aware that, with the exception of Street Law and certain practicums, all clinics and practicums are set at "do not record."  Faculty should refer to the September 16, 2009, memo from then Associate Dean Deborah Epstein on "H1N1 Planning and Audio Recording" (see attached).  If you do NOT plan to share confidential information during class and wish for your class sessions to be recorded, please indicate that on the form and email Assistant Dean Rachel Taylor ([email-masked]<mailto:[email-masked]>) to let her know.

Finally, class recordings are only available to authorized students for 28 days after the class session.  The policy incorporates rules to limit unauthorized student recording and addresses concerns about the distribution of recordings in a digital format.

If you have any questions about the recording policy or the form to be submitted, please call me at (202) 662-9041 or email me at [email-masked]<mailto:[email-masked]>.

Sincerely,

Sally McCarthy
Assistant Dean, J.D. Academic Services

SENT ON BEHALF OF SALLY MCCARTHY BY:
Anne H. Nelson
Office Manager │ J.D. Academic Services │ Georgetown Law
600 New Jersey Avenue, NW │ Washington, DC 20001-2075
Phone 202-662-9041 │ Fax 202-662-9489 │ [email-masked]<mailto:[email-masked]>

Anne H. Nelson
Office Manager │ J.D. Academic Services │ Georgetown Law
600 New Jersey Avenue, NW │ Washington, DC 20001-2075
Phone 202-662-9041 │ Fax 202-662-9489 │ [email-masked]<mailto:[email-masked]>