Subject: Annual Request to Update Personal Information in GMS
From: Campus Broadcast <[email-masked]>
To: Campus Broadcast <[email-masked]>
Date: Wed, 2 Sep 2015 16:24:18 +0000

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Dear Colleagues,

Welcome back to the new Academic Year! We need your assistance in updating your personal/demographic information, including your gender, race, ethnicity, citizenship, disability, and military status data in the Georgetown Management System (GMS). Georgetown University receives substantial federal financial assistance for research projects, student financial aid programs, and other related matters.  We are a federal contractor and are subject to governmental recordkeeping and reporting requirements for the Department of Labor, Department of Education, and the administration of civil rights laws and regulations. This obligates us to submit a host of reports documenting data about our employees and students, as well as complying with policies that require us to demonstrate the University’s assurance of compliance with federal laws and regulations.  Our continued accreditation, receipt of student financial aid, and research funding, for example, depend on the accuracy of these reports. This is a very important initiative for the university and we need your help.

Qatar Employees: you will have received an earlier Qatar-specific message from Mary Anne Mahin. Please follow the instructions in that email and disregard the instructions below.

To review and update your personal/demographic information in GMS, click here<http://links.georgetown.mkt6170.com/ctt?kn=5&ms=MjM0MDM3NzcS1&r=NzgyMDgzMjk1MTMS1&b=0&j=NjQwMDg4NTc4S0&mt=1&rt=0>. Your GU NetID and password are required to login.  Instructions on how to complete these tasks in GMS can be found here<http://links.georgetown.mkt6170.com/ctt?kn=4&ms=MjM0MDM3NzcS1&r=NzgyMDgzMjk1MTMS1&b=0&j=NjQwMDg4NTc4S0&mt=1&rt=0>.

While reviewing your personal information, we ask that you also review and update your Education information, and Emergency and Work Contact information. The steps on how to find and update your Education and Emergency Contact information are included in the instructions<http://links.georgetown.mkt6170.com/ctt?kn=8&ms=MjM0MDM3NzcS1&r=NzgyMDgzMjk1MTMS1&b=0&j=NjQwMDg4NTc4S0&mt=1&rt=0>. If you have changes to your work contact information, such as your position title or work phone number, please ask your Department Administrator or HR Contact to assist with those changes in GMS on your behalf.

Although Georgetown is required by federal law to solicit this information, submission of your personal information is voluntary, and the information you provide will be kept confidential and may only be used in accordance with the provisions of applicable laws, federal Executive Orders, and regulations.

Please complete your information review and updates by Friday, October 2, 2014.

Thank you for your attention to this important requirement.

Sincerely,

Brenda Malone
Vice President and Chief Human Resources Officer

Rosemary Kilkenny
Vice President, Institutional Diversity and Equity

FAQS

When is this due? Please review and update your information before Friday, October 2, 2014.

I’m in SFS-Q: For staff and faculty of SFS-Q, all changes and updates to your record will be made by Margi Simmons in the Payroll Office. Please contact Margi at 974-457-8342 or [email-masked]<mailto:[email-masked]>. Do NOT update your record on your own.

What do I need to do? To review and update your record, please go to gms.georgetown.edu and log in to your GMS account using your NetID and password.

Is there more assistance available?  Click here<http://links.georgetown.mkt6170.com/ctt?kn=8&ms=MjM0MDM3NzcS1&r=NzgyMDgzMjk1MTMS1&b=0&j=NjQwMDg4NTc4S0&mt=1&rt=0> for sample GMS screenshots and step-by-step directions on how to review and update your record.  If you have not already done so, please activate your BOX account here<http://links.georgetown.mkt6170.com/ctt?kn=9&ms=MjM0MDM3NzcS1&r=NzgyMDgzMjk1MTMS1&b=0&j=NjQwMDg4NTc4S0&mt=1&rt=0> in order to gain access to the documentation.

What if I need further assistance? If you have questions on how to complete the requested information in GMS, please speak with your HR Contact or Department Administrator. You may also visit the Employee Self Service<http://links.georgetown.mkt6170.com/ctt?kn=7&ms=MjM0MDM3NzcS1&r=NzgyMDgzMjk1MTMS1&b=0&j=NjQwMDg4NTc4S0&mt=1&rt=0> section of the GMS website to view the Employee Quick Reference Guide<http://links.georgetown.mkt6170.com/ctt?kn=3&ms=MjM0MDM3NzcS1&r=NzgyMDgzMjk1MTMS1&b=0&j=NjQwMDg4NTc4S0&mt=1&rt=0>, which provides step-by-step instructions for completing common GMS tasks.

I don’t remember my NetID and/or Password and I need technical assistance: For help with your NetID and Password or technical assistance, please contact the University Information Services (UIS) help desk at 202-687-4949 or email [email-masked]<mailto:[email-masked]>. For additional assistance with your NetID and Password, please refer to the NetID website<http://links.georgetown.mkt6170.com/ctt?kn=1&ms=MjM0MDM3NzcS1&r=NzgyMDgzMjk1MTMS1&b=0&j=NjQwMDg4NTc4S0&mt=1&rt=0>.

Thank you for your cooperation!
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