Subject: Annual Request for Personal Information in GMS
From: Campus Broadcast <[email-masked]>
To: Campus Broadcast <[email-masked]>
Date: Mon, 8 Sep 2014 15:02:36 +0000

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Dear Colleagues,

We need your assistance in updating your personal/demographic information, including your gender, race, ethnicity, citizenship, disability, and military status data in the Georgetown Management System (GMS).

Georgetown University receives substantial federal financial assistance for research projects, student financial aid programs, and other related matters.  We are a federal contractor and are subject to governmental recordkeeping and reporting requirements for the Department of Labor, Department of Education, and the administration of civil rights laws and regulations. This obligates us to submit a host of reports documenting data about our employees and students, as well as complying with policies that require us to demonstrate the University’s assurance of compliance with federal laws and regulations.  Our continued accreditation, receipt of student financial aid, and research funding, for example, depend on the accuracy of these reports. This is a very important initiative for the University and we need your help.

Qatar Employees: you will have received an earlier Qatar-specific message from Mary Anne Mahin. Please follow the instructions in that email and disregard the instructions below.

To review and update your personal/demographic information in GMS, click here<http://links.georgetown.mkt6170.com/ctt?kn=1&ms=MjEzOTkyMjgS1&r=NzgyMDgzMjk1MTMS1&b=0&j=NDAwMzI5ODcwS0&mt=1&rt=0>. Your GU NetID and password are required to login.  Instructions on how to complete these tasks in GMS can be found here<http://links.georgetown.mkt6170.com/ctt?kn=2&ms=MjEzOTkyMjgS1&r=NzgyMDgzMjk1MTMS1&b=0&j=NDAwMzI5ODcwS0&mt=1&rt=0>.

While reviewing your personal information, we ask that you also review and update your Education information, and Emergency and Work Contact information. The steps on how to find and update your Education and Emergency Contact information are included in the instructions<http://links.georgetown.mkt6170.com/ctt?kn=2&ms=MjEzOTkyMjgS1&r=NzgyMDgzMjk1MTMS1&b=0&j=NDAwMzI5ODcwS0&mt=1&rt=0>. If you have changes to your work contact information, such as your position title or work phone number, please ask your Department Administrator or HR Contact to assist with those changes in GMS on your behalf.

Although Georgetown is required by federal law to solicit this information, submission of your personal information is voluntary, and the information you provide will be kept confidential and may only be used in accordance with the provisions of applicable laws, federal Executive Orders, and regulations.

Please complete your information review and updates by Friday, October 3, 2014.

Later this month, you will receive a survey from David Shearman, Georgetown University’s Veteran’s Office Coordinator, to participate in a survey. The University has a growing number of military and veteran students. In an effort to increase understanding and support for this population, and to create more meaningful connections inside and outside the classroom, the Georgetown Veteran’s Office is working with the Office of Assessment and Decisions Support (OADS) to identify how many faculty and staff members are veterans. Our goal is to increase engagement between our student veterans and our faculty and staff so Georgetown can continue to improve veteran education. In support of this goal, please verify your veteran status when updating your demographic information and look for our veteran-specific survey in the near future.

Thank you for your attention to this important requirement.

Sincerely,

Brenda Malone
Vice President and Chief Human Resources Officer

Rosemary Kilkenny
Vice President, Institutional Diversity and Equity

Ardoth Hassler
Executive Director, Office of Assessment and Decision Support

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